Let’s Not Break The Bank With AV
As Hospitality Professionals who have worked in the nation’s largest and most luxurious event locations, our team members have seen the hotel contracting phase’s inner workings firsthand.
That’s why we conducted an internal poll on ways to help our clients save money on hotel contracts before signing them. Contracts are filled with tons of legal jargon, fees, and clauses that benefit the hotel more than their clients. Especially when clients choose to utilize an outside AV provider instead of the in-house “option”.
It’s the same in all contracts. Without getting all details in writing, the hotel can (and will) add on fees at the end of your event for utilizing the AV company of your choice. Negotiating these extra charges out of the contract before signing can save you hundreds of thousands of dollars.
Event and AV Professionals in the hospitality industry, like our team at Honest AV, have a wealth of experience negotiating hotel contracts. If the hotel is presenting hurdles or the cost seems too high, ask us here at Honest AV for help. We like to uncover solutions that will help our clients save money.
Make Sure These AV Items Are Written In or Taken Out of The Hotel Contract
– AV Supervision Fees
Ensure your contract does not require you to pay for an in-house AV company technician to supervise the load-in and load-out process at your hotel. Our location partners would never attempt to gain extra revenue from an unneeded service in a perfect world.
Still, in-house AV teams use this clause as leverage against meeting planners and their audio-visual competitors. This can cost a minimum of $500 if the fee is not removed during negotiations by your salesperson.
If the hotel is not a union-based location, they may ask that an in-house technician supervise the event from start to finish. This should not be a requirement, so make sure to address this point with your hotel sales representative during the contracting phase.
– Power
Ensure your contract does not require you to pay for an in-house AV company technician to supervise the load-in and load-out process at your hotel. Our location partners would never attempt to gain extra revenue from an unneeded service in a perfect world.
Still, in-house AV teams use this clause as leverage against meeting planners and their audio-visual competitors. This can cost a minimum of $500 if the fee is not removed during negotiations by your salesperson.
If the hotel is not a union-based location, they may ask that an in-house technician supervise the event from start to finish. This should not be a requirement, so make sure to address this point with your hotel sales representative during the contracting phase.
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